Garfield Re-2 New Hire Information and Paperwork
We are excited to welcome all of our new teachers to the Garfield Re-2 School District. We have uploaded all of the paperwork that is necessary for you to complete prior to beginning work at Garfield Re-2. It is IMPORTANT that you complete each form in order to receive a pay check in August. Most forms are provided in Adobe Acrobat format. You can access the previous document page by pressing the back button.
Other important information:
Each employee has a personal responsibility to seek out the correct informaton regarding policies and regulations. There is a policy manual located in each building administration office. You are always welcome to contact the Human Resource Department regarding any policies relating to Section G (the employee portion) of the manual and these policies are listed on line as well.
All payroll changes need to be made to the payroll office by the 5th of the month in order to be effective for that month's payroll. If a change is received after that date, we cannot guarantee that the change will be processed for that month's payroll. This includes any extra pays that you may be expecting.
If you have an address change, you need to contact the Human Resource Department. You will need to correct your address with PERA and insurance as well as with Garfield Re-2. The HR department can supply you with the appropriate forms to complete this change with all of the agencies.
Contact information for the Human Resources Department is as follows:
Jennifer Rhoades, Director of Human Resources 970-665-7641
Leanne Worton, Human Resource Secretary 970-665-7644
Lynn Alsop, Payroll Manager 970-665-7643
Becky Capwell, Substitute Coordinator 970-665-7640
Tamara Turza, Worker's Compensation Specialist 970-665-7612
Health Insurance Information
Garfield School District Re-2 is proud to offer health insurance to its full time employees. The insurance rates, coverage descriptions, enrollment forms and frequently asked questions are provided below. Please read over the insurance FAQ, and the info and rates sheet, and then complete the win-win-win wellness info sheet and enrollment form and sign and date them. These will need to be returned to the district for us to enroll you and begin your coverage.
The W-4 tells us how many tax withholdings you wish to claim each month. You will need to put the number of withholdings on line 5 of the form. A larger number on line 5 means that we will take less out of your paycheck for taxes. You can use the personal allowance worksheet portion of the form if you like, but it is not required. Make sure that you complete section 3 asking for your marital status. If you choose married but withhold at the higher single rate, it will appear on your paycheck as single. Your withholding election is printed on your check statement each month for your information. Please complete items 1-7 on your W-4 and sign the form on the employee signature line.
I-9 Form and Employee Self Identification Form
The I-9 allows us to verify that you are legally eligible to work in the United States. You will need to bring in two forms of identification with you when you come in to the District Office to complete your new hire paperwork or when you come to the new teacher orientation. Please refer to the list of acceptable documents included with the I-9 form. Please complete section 1 of the I-9 down to the employee signature line.
Garfield Re-2 participates with the Colorado Public Employers Retirement Association rather than Social Security. PERA is a replacement for Social Security and is not optional. We will take 8% of your salary out of your check for PERA. There is an informational letter attached that will help explain your PERA retirement. You should designate a beneficiary for your PERA retirement. If you need extra room to designate more than two beneficiaries, you can attach an additional sheet to the PERA enrollment form. Please complete the PERA enrollment form with your information in the first section, beneficiary information in the second, and sign and date the form at the bottom.
Statement Concerning Your Employment in a Job Not Covered by Social Security
Since Garfield Re2 pays into PERA rather than Social Security, your employment with us will not contribute to your Social Security retirement. As well, if you retire with PERA and receive a retirement payment with PERA, Social Security may penalize any retirement that you have coming from them. Please read the disclosure statement from Social Security carefully and sign and date it at the bottom.
Direct Deposit Form
Garfield Re-2 pays once per month on the 15th of each month, or the Friday before if the 15th falls on a weekend or a holiday. Your first full paycheck will be on August 15th. All payroll checks are directly deposited. You can deposit into any checking or savings account. We can also divide your check up if you would like to have it deposited into more than one account or more than one bank. Please make sure to attach a voided check or statement from your bank that includes your routing and account number. If you close the account that you use for direct deposit, you will need to let the payroll office know immediately. If your check is sent to a closed account, we cannot issue another check until the funds have been returned back to Garfield Re-2. This process can take a few days and potentially cause a delay in getting your check issued. Please complete the form and sign and date it, and attach a voided check.
Employee Self Identification Form
Garfield School District Re-2 is subject to mandatory federal and state government reporting requirements administered by the US Equal Opportunity Employment Commission and Colorado Department of Education. This form allows us to gather the information that we are required by law to submit regarding race and ethnicity. Please complete the form and sign and date it at the bottom.
Alcohol and Drug-Free Workplace Policy
Garfield School District Re-2 is a drug and alcohol free workplace. Please read the policy and sign the employee acknowledgment form stating that you agree to follow the policy. You will be required to sign this form every year of your employment with Garfield Re-2.
Social Media Guidelines, Acceptable Use Policy and Agreement, and Computer Agreement
Please read the social media guidelines, acceptable use policy and agreement, and computer agreement very carefully. This agreement is taken very seriously and abuse of the policy and guidelines can lead to termination. Every teacher is issued a laptop for use while employed at Garfield Re-2, and you may be issued other electronics such as iPads, cameras, cellular phones etc. The computer agreement form states that you are responsible for the proper care of the computer and electronics and will return it in good condition or be held responsible for replacement costs. After reading the agreements, make sure that you sign and date the forms.
Garfield Re-2 Approved 403B and 401k vendors
This is an approved list of vendors that offer 401K or 403B accounts to the employees of Garfield Re-2. If you would like to set up an additional tax-sheltered retirement account as a payroll deduction, you can contact any of the individuals listed on this sheet. You will need to supply a salary reduction agreement to Lynn Alsop in the payroll office that includes the amount you want deducted and the effective date to start the deduction. We will accept the salary reduction agreement supplied by the various vendors. We do not have a specific form that they need to complete.
District Property and Monies Owed Agreement
During your employment with Garfield School District Re-2, you may be issued district equipment, which must be returned to the district in good working condition. At times you may receive prepaid travel funds, incur lunch charges, or otherwise have monies owed to the district. Please read the policy and sign and date the agreement form stating that you understand and agree to the statements contained in this agreement.
Authorization for Release of Information for Employment
As part of your employment with Garfield School District Re-2, we will run a fingerprint based background check with both the Colorado Bureau of Investigation and the Federal Bureau of Investigation. This form gives us authorization to run your background check. Please complete the form in as much detail as possible, and sign and date it at the bottom. We will fingerprint you either at the district office when you come in to complete your new hire paperwork, or at new teacher orientation, and there is no cost to you. Please note that this is separate from any fingerprinting you may need to submit to CBI for your teaching license.
Payroll Procedures Information Sheet
This form is for your information purposes only. Please read it carefully, as it contain important information regarding our payroll procedures. Should you have any questions or need to contact us, our information is listed on the bottom.
Sick Bank Form
Garfield School District Re-2 provides a sick leave bank for our full time employees. Please keep in mind that this policy is available for use only for the employee’s illness. You cannot use the sick leave bank to care for a family member. As well, this policy is intended for unforeseen illnesses. The birth of a child is not considered to be unforeseen and is not eligible for sick leave bank. Participation in the sick leave bank is automatic unless you submit a request to the payroll office stating that you do not wish to be part of the bank. If a situation arises that requires you to care for a family member and you are out of sick leave, please call Jennifer Rhoades, the Director of Human Resources. There are other policies that may be applicable to your situation that would help defray your leave without pay.
Sick Leave and Personal Leave
Workers’ Compensation Designated Provider Information Sheet and Safety Rules
Garfield School District Re-2 provides workers compensation insurance through Pinnacol Assurance. The designated provider information sheet and safety rules need to be read, signed and dated. These forms provide information that you will need to understand if you are injured on the job. You will be required to complete these forms annually. If you are injured on the job, please see your building secretary for the proper paperwork to complete. You need to report any injuries to your building secretary as soon as possible. If you have any questions regarding workers compensation insurance please contact Tamara Turza at (970) 665-7612.
Please read, sign, and date these forms to indicate you have reviewed them and acknowledge that you understand the information contained within.